Questions to Ask a Wedding Venue Before Booking

Planning your wedding is one of the most exciting times in your life, and one of the first big steps is choosing the perfect wedding venue. Whether you’ve already found a place that holds sentimental value or you’re just starting your search, asking the right questions can help ensure that your special day goes off without a hitch. At Sun Hotel and Resort, we understand how crucial this decision is, and we’re here to guide you through the process.

Availability and Venue Capacity

Venue Availability

• Is the venue available on our preferred wedding date?
• If not, are there any other available dates in the same month that might work for us?
• How far in advance can we book the venue?

Venue Capacity

• What is the maximum number of guests the venue can accommodate?
• Do you provide accommodation for guests? If yes, what are the rates?

Pricing and Payment Policies

• What is the rental cost without catering services?
• How much is the booking deposit?
• Are there different rates for weekends or peak wedding dates?
• What services are included in the total cost?
• What is the cancellation policy?

• Do you offer in-house catering, decoration, music, and DJ services?
• Is it mandatory to use your in-house vendors?
• Can you provide a list of recommended vendors?
• What time can our vendors start setting up on the wedding day?
• Are there any noise restrictions or timeline constraints?

Logistics and Regulations

• What are your policies on room management and guest count?
• Is the venue handicap-accessible?
• What parking facilities are available, and is there a charge for parking?
• What is the backup plan for outdoor weddings in case of bad weather?
• Do you provide generators, heaters, or coolers, and at what cost?

• Are there any local restrictions or permits required for hosting a wedding at this venue?

Food and Beverages

• What is the total cost including catering and venue rental?
• Can we hire outside caterers, or must we use in-house catering?
• Are there minimum or maximum limits for food and beverage orders?
• Is alcohol allowed, and if so, can you arrange for an open bar?

Venue Management on the Wedding Day

• Will there be a dedicated venue coordinator for our wedding?
• Who will be our point of contact on the wedding day?
• Can we visit during another wedding to see the venue/decoration/facilities, etc?

At Sun Hotel and Resort, we pride ourselves on providing comprehensive support to ensure your wedding day is perfect. Use this list as a guide during your venue visits, and don’t hesitate to reach out with any questions. Happy planning!